Hard Facilities Management Mechanical Equipment and Plant Award of Contracts

REPORT TO; Assistant Director, Property, Procurement and Commercial

DECISION DATE: 26^th January 2024

PROPOSED RECOMMENDATION

To award contracts for Hard Facilities Management Mechanical Equipment and Plant: Servicing and Responsive Maintenancefor North Yorkshire Council, following the completion of a procurement exercise to:

· North contract – JH Mechanical Services Ltd

· East contract – H Clarke & Sons Limited (HCS Mechanical Services)

· West contract – H Clarke & Sons Limited (HCS Mechanical Services)

BACKGROUND TO SUPPORT THE RECOMMENDATION

A decision was made to undertake a procurement exercise to establish new contracts for the Hard Facilities Management Mechanical Equipment and Plant: Servicing and Responsive Maintenance, as the contracts established by the former County Council for this are due to expire on the 31^st March 2024.  The new contracts include provision to provide all relevant servicing and maintenance for additional Council properties as other contract arrangements expire, as well as provision for Property’s Traded Service Property Solutions clients.  The intention to procure was entered onto the forward plan in February 2023 and the decision to procure was made on the 3^rd July 2023, with the procurement being a key decision.

Each contract awarded will be for a duration of three years with options to extend for a further two – two-year periods (resulting in a maximum contract period of seven years). 

LEGAL AND GOVERNANCE COMPLIANCE

The procurement exercise will be undertaken by the Council’s Procurement and Contract Management Service September to December 2023.

RECOMMENDATION

That contracts be awarded for Hard Facilities Management Mechanical Equipment and Plant: Servicing and Responsive Maintenance.

Hard Facilities Management Contract Award – Mechanical Equipment & Plant

Katherine Edge, Senior Property Officer

26^th January 2024